Read Our Covid-19 Protocols
BOOK ONLINE | GIFT VOUCHERS |

Accommodation Reservations

Tel: +27 (0) 21 671 5502
Email: reservations@trp.travel

The Silo Hotel Dining

Tel: +27 (0) 21 670 0511
Email: dining@thesilohotel.com

At The Royal Portfolio we are passionate about our guest experience. Our Purpose is ''To give our guests a complete experience and a perfect stay."

In order to achieve our Purpose we seek to employ exceptional individuals whose personalities reflect our Purpose & Values.

We hire for attitude and train for skill. We believe passionately in investing in our people and in helping them to develop long and prosperous careers with The Royal Portfolio as the group goes from strength to strength and continues to invest in the right opportunities within the luxury travel market.

More than 50% of our team have been with The Royal Portfolio for over 5 years and a great deal of those from the very beginning when Liz and Phil Biden started The Royal Portfolio in 1999. The Royal Portfolio promises a rich, diverse and rewarding career in some of Southern Africa’s most breathtaking environments.

Positions currently available at The Royal Portfolio

The Royal Portfolio, and our properties, The Silo Hotel, Royal Malewane, La Residence and Birkenhead House, are currently looking to fill the following key positions. If you believe you would be a good fit for our company (you have the necessary experience, skills and the right attitude), then please apply below.

In the event that you don’t see a vacancy here that fits your profile and you would like us to keep your details for future reference, then please click here.

Job Title
Group Events Co-ordinator | Head Office
Employment Type
Full Time
Experience
5 to 8 years
Salary
Negotiable
Job Published
23 August 2022
Job Reference No.
3437551590

Job Description

The Group Events Co-Ordinator at The Royal Portfolio works alongside the Reservations and properties’ teams to conceptuatlise, organise and execute any events and special occasions our Guests desire - living up to our Purpose, which is “To give our Guests a complete experience and a perfect stay”.


MAIN DUTIES & RESPONSIBILITIES

  • Delegating tasks to suppliers and hotel staff members where necessary (ahead of and during events, as per function sheets)
  • Demonstrating strong knowledge of our venues, services and suppliers
  • Taking guests on site inspections of our properties and venues
  • Assisting guests with all forms of event co-ordination (small or large) where assistance is required, including entertainment, photographers, flowers, décor hiring, etc.
  • Assist with overseeing events on the day, including welcoming guests, communicating with staff, helping to direct event set-up and vendors, etc. Offer assistance where-ever it is needed on the day (service staff, kitchen, laundry, cleaning, moving furniture, etc.)
  • Communication – responding to all event enquiries, sharing information, rates, inclusions
  • Administration - function sheets, generating invoices, working on our property management system, OPERA


REQUIREMENTS, QUALIFICATIONS & EXPECTATIONS

  • Diploma in Events Management / Planning
  • At least 5 years’ experience in the events/ hospitality industry
  • Strong relationships with wedding and event suppliers, from photographers, to printers, florists, decor, venues, caterers, etc. 
  • Some experience in, or exposure to, Marketing and Social Media
  • Some experience in Photography would be an advantage
  • Excellent verbal and written communication skills
  • Confident in a client facing capacity
  • Willingness, flexibility and a positive attitude
  • Highly organised and efficient
  • Strong attention to detail and taking pride in your work
  • Determination and hard-working, willing to put in the long hours, and able to work weekends and holidays
  • Ability to take initiative and make decisions
  • Competency in Excel, Word, Outlook, Google Docs and knowledge of a common reservation system a distinct advantage
  • Must have driver’s license and own reliable transport

 

It is important that the candidate is able to work as part of a team and is a good cultural fit for The Royal Portfolio.

South African citizenship is advantageous. A valid work permit is essential if you are not in possession of a South African ID document.

All new appointments at The Royal Portfolio’s properties will need to show proof of vaccination against Covid 19.

Skills

Industries